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1 1
2Migration HowTo Outlook 200X -> KDE 2Migration HowTo Outlook 200X -> KDE
3 3
4Version 1.0.4 4Version 1.0.5
5The latest version of this file can be downloaded from 5The latest version of this file can be downloaded from
6http://sourceforge.net/projects/kdepimpi/ 6http://sourceforge.net/projects/kdepimpi/
7Please choose there package/project/file: 7Please choose there package/project/file:
8general Files for KDE/Pim 8general Files for KDE/Pim
9MigrationHowTo_OL2KDE 9MigrationHowTo_OL2KDE
10MigrationHowTo_OL2KDE.txt.zip 10MigrationHowTo_OL2KDE.txt.zip
11 11
12 12
13This HowTo describes the process of migrating data ( contact and calendar data ) from Outlook 98/200X (TM) to the PIM programs of the KDE-Desktop-Environment. 13This HowTo describes the process of migrating data ( contact and calendar data ) from Outlook 98/200X (TM) to the PIM programs of the KDE-Desktop-Environment.
14We will call Outlook as OL in this document. 14We will call Outlook as OL in this document.
15The PIM programs are KAdddressbook and KOrganizer, which may be used embedded in the Kontact PIM management framework. 15The PIM programs are KAdddressbook and KOrganizer, which may be used embedded in the Kontact PIM management framework.
16This HowTo describes version 1.9.5b of the migration tools. 16This HowTo describes version 1.9.5b of the migration tools.
17The migration tools are the platform independent versions of KAdddressbook and KOrganizer: KAdddressbook/Pi and KOrganizer/Pi. 17The migration tools are the platform independent versions of KAdddressbook and KOrganizer: KAdddressbook/Pi and KOrganizer/Pi.
18If you want to migrate emails, you can do that via an IMAP server. 18If you want to migrate emails, you can do that via an IMAP server.
19A Kolab server is an IMAP server. 19A Kolab server is an IMAP server.
20A HowTo how to migrate emails and contact and calendar data to a Kolab server using the Toltec (TM) Outlook(TM) plugin is available as well. 20A HowTo how to migrate emails and contact and calendar data to a Kolab server using the Toltec (TM) Outlook(TM) plugin is available as well.
21You can found it on 21You can found it on
22http://sourceforge.net/projects/kdepimpi/ 22http://sourceforge.net/projects/kdepimpi/
23Please choose there package/project/file: 23Please choose there package/project/file:
24general Files for KDE/Pim 24general Files for KDE/Pim
25MigrationHowTo_OL2KDE 25MigrationHowTo_OL2KDE
26MigrationHowTo_OL2Kolab.txt.zip 26MigrationHowTo_OL2Kolab.txt.zip
27 27
28Content: 28Content:
29 29
301) How to start 301) How to start
312) How to import pst files in Outlook 312) How to import pst files in Outlook
323) Where to get the migration tools 323) Where to get the migration tools
334) How to install the migration tools 334) How to install the migration tools
345) How to get the contact data out of Outlook200X 345) How to get the contact data out of Outlook200X
356) How to get the calendar data out of Outlook200X 356) How to get the calendar data out of Outlook200X
367) How to import your contact data into Kontact 367) How to import your contact data into Kontact
378) How to import your calendar data into Kontact 378) How to import your calendar data into Kontact
38 38
39APPENDIX A) Problems and solutions when reading contact data 39APPENDIX A) Problems and solutions when reading contact data
40APPENDIX B) Problems and solutions when reading calendar data 40APPENDIX B) Problems and solutions when reading calendar data
41 41
42**************************************** 42****************************************
431) How to start 431) How to start
44**************************************** 44****************************************
45 45
46For the migration we need the actual Outlook 200X data, which Outlook stores in *.pst files. 46For the migration we need the actual Outlook 200X data, which Outlook stores in *.pst files.
47Then we need an installed version of Outlook 200X to access these *.pst files. 47Then we need an installed version of Outlook 200X to access these *.pst files.
48When we have an Outllook 200X running with all data accessable, we need the migration tools. 48When we have an Outllook 200X running with all data accessable, we need the migration tools.
49 49
50If you have no Outlook200X installed please install the Outlook version, you need to a import your *.pst files. 50If you have no Outlook200X installed please install the Outlook version, you need to a import your *.pst files.
51If you have an Outlook200X installed with no contact/calendar data available, and you have some *.pst files please continue with: 2) How to import pst files in Outlook. 51If you have an Outlook200X installed with no contact/calendar data available, and you have some *.pst files please continue with: 2) How to import pst files in Outlook.
52If you have a running Outlook200X already with contact/calendar data available, please continue with: 3) Where to get the migration tools. 52If you have a running Outlook200X already with contact/calendar data available, please continue with: 3) Where to get the migration tools.
53 53
54 54
55**************************************** 55****************************************
562) How to import pst files in Outlook 562) How to import pst files in Outlook
57**************************************** 57****************************************
58 58
59To open a local *.pst file in Outlook2003, choose menu: 59To open a local *.pst file in Outlook2003, choose menu:
60File - Open - Outlook Data File ... 60File - Open - Outlook Data File ...
61Now the data included in this file is shown 61Now the data included in this file is shown
62as folders of a newly added root folder in the Outlook folder view. 62as folders of a newly added root folder in the Outlook folder view.
63This root folder is probably not accessable from 63This root folder is probably not accessable from
64the migration tools via OLE. 64the migration tools via OLE.
65To access data stored in one of the subfolders, 65To access data stored in one of the subfolders,
66copy this subfolder to a root folder, 66copy this subfolder to a root folder,
67which can be accessed from the migration tools via OLE. 67which can be accessed from the migration tools via OLE.
68(To know, which folder can be accessed, just perform 5.) or 6.) until 68(To know, which folder can be accessed, just perform 5.) or 6.) until
69you get the Oulook import dialog!) 69you get the Oulook import dialog!)
70 70
71To copy it, right click on that subfolder and choose 71To copy it, right click on that subfolder and choose
72Copy "<subfoldername>"... 72Copy "<subfoldername>"...
73in the popup menu. 73in the popup menu.
74 74
75**************************************** 75****************************************
763) Where to get the migration tools 763) Where to get the migration tools
77**************************************** 77****************************************
78 78
79The data migration is is performed with the Windows versions of KAdddressbook/Pi and KOrganizer/Pi. 79The data migration is is performed with the Windows versions of KAdddressbook/Pi and KOrganizer/Pi.
80Pi stands for platform-independend - platform-independend because the same program is available for different platforms, like Windows, Linux desktop and Sharp-Zaurus PDA. 80Pi stands for platform-independend - platform-independend because the same program is available for different platforms, like Windows, Linux desktop and Sharp-Zaurus PDA.
81Note: The Linux desktop versions of KOrganizer/Pi and KOrganizer/KDE-desktop are two different programs! You cannot use KOrganizer/Pi together with, or embedded in, the KDE-desktop environment. The same is valid for KAdddressbook/Pi. 81Note: The Linux desktop versions of KOrganizer/Pi and KOrganizer/KDE-desktop are two different programs! You cannot use KOrganizer/Pi together with, or embedded in, the KDE-desktop environment. The same is valid for KAdddressbook/Pi.
82 82
83The programs you need for the migration are: 83The programs you need for the migration are:
84a) KAdddressbook/Pi executeable + 2dlls + icons 84a) KAdddressbook/Pi executeable + 2dlls + icons
85b) KOrganizer/Pi executeable + icons 85b) KOrganizer/Pi executeable + icons
86c) The Qt3 library qt-mt331.dll and the MSVC library msvcr71.dll and the MSVC library mfc71u.dll 86c) The Qt3 library qt-mt331.dll and the MSVC library msvcr71.dll and the MSVC library mfc71u.dll
87You can download all of them at: 87You can download all of them at:
88 88
89http://sourceforge.net/projects/kdepimpi/ 89http://sourceforge.net/projects/kdepimpi/
90 90
91Download of a) and b) 91Download of a) and b)
92Please choose there package/project with name KDE/Pim 92Please choose there package/project with name KDE/Pim
93(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=112604 ) 93(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=112604 )
94Choose there the topmost latest version and the files 94Choose there the topmost latest version and the files
95kapixxx-exe.zip 95kdepim_X.X.X_for_Windows.zip
96kopixxx-exe.zip 96Such that the files to download is
97The latest version is currently ( 2004-09-15 ) 1.9.5b. 97kdepim_X.X.X_for_Windows.zip
98Such that the files to download are
99kapi195b-exe.zip
100kopi195b-exe.zip
101 98
102To download c) 99To download c)
103Please choose there package/project/file: 100Please choose there package/project/file:
104general Files for KDE/Pim 101general Files for KDE/Pim
105Needed Windows Dlls 102Needed Windows Dlls
106kdepimdll.zip 103kdepimdll.zip
107 104
108(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=122438&release_id=256700 ) 105(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=122438&release_id=256700 )
109Choose there the file: 106Choose there the file:
110kdepimdll.zip 107kdepimdll.zip
111 108
112Now you have downloaded the files 109Now you have downloaded the files
113 110
114kapi195b-exe.zip 111kdepim_X.X.X_for_Windows.zip
115kopi195b-exe.zip
116kdepimdll.zip 112kdepimdll.zip
117 113
118and we can continue to install the files, which is simply unzipping them. 114and we can continue to install the files, which is simply unzipping them.
119 115
120 116
121**************************************** 117****************************************
1224) How to install the migration tools 1184) How to install the migration tools
123**************************************** 119****************************************
124 120
125You have downloaded the files 121You have downloaded the files
126 122
127kapi195b-exe.zip 123kdepim_X.X.X_for_Windows.zip
128kopi195b-exe.zip
129kdepimdll.zip 124kdepimdll.zip
130 125
131Unzip these files. 126Unzip these files.
132Now choose an arbitrary installation directory, where to copy all the needed files together. 127Now choose an arbitrary installation directory, where to copy all the needed files together.
133You should have now the following files and the directory "kdepim" in the same directory: 128You should have now the following files and the directory "kdepim" in the same directory:
134kopi.exe 129kopi.exe
135kapi.exe 130kapi.exe
136microkabc_dir.dll 131microkabc_dir.dll
137microkabc_file.dll 132microkabc_file.dll
138msvcr71.dll 133msvcr71.dll
139mfc71u.dll 134mfc71u.dll
140qt-mt331.dll 135qt-mt331.dll
141ReadMich.txt 136ReadMich.txt
142kdepim (directory) 137kdepim (directory)
143 138
144The directory "kdepim" should contain subdirectories 139The directory "kdepim" should contain subdirectories
145kaddressbook 140kaddressbook
146korganizer 141korganizer
147which itself contain some subdirectories with icons and help text. 142which itself contain some subdirectories with icons and help text.
148 143
149Now the migration tools are ready for use. 144Now the migration tools are ready for use.
150 145
151 146
152NOTE AND HINT for performing migration on many workstations: 147NOTE AND HINT for performing migration on many workstations:
153Just burn the content of the installation dir on a CD. 148Just burn the content of the installation dir on a CD.
154Then you can put the CD in every workstation and execute the migration tools from that CD directly. 149Then you can put the CD in every workstation and execute the migration tools from that CD directly.
155 150
156 151
157************************************************************* 152*************************************************************
1585) How to get the contact data out of Outlook200X 1535) How to get the contact data out of Outlook200X
159************************************************************* 154*************************************************************
160 155
161Note: When accessing Outlook to read the data, it should not be possible, that there is any data lost in Outlook, because the progam accesses Outlook only Read-Only. 156Note: When accessing Outlook to read the data, it should not be possible, that there is any data lost in Outlook, because the progam accesses Outlook only Read-Only.
162 157
163You have the file 158You have the file
164kapi.exe 159kapi.exe
165and the other needed files accessable on your workstation. 160and the other needed files accessable on your workstation.
166 161
167Getting the contact data 162Getting the contact data
168 163
169Please start kapi.exe. 164Please start kapi.exe.
170Choose menu: 165Choose menu:
171File - Import - Import from Outlook... 166File - Import - Import from Outlook...
172You will get a dialog which shows all "Personal Folders" of Outlook. 167You will get a dialog which shows all "Personal Folders" of Outlook.
173Choose the Contact Folder(s) you want to import and select them with a hook. 168Choose the Contact Folder(s) you want to import and select them with a hook.
174(All other folder but the contact containing folders are shown, but disabled). 169(All other folder but the contact containing folders are shown, but disabled).
175(If the data you want to import is not stored in one of the shown folders, 170(If the data you want to import is not stored in one of the shown folders,
176please read step 2.) and click on "close" ). 171please read step 2.) and click on "close" ).