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-
-Migration HowTo Outlook 200X -> KDE 
-
-Version 1.0.2
-The latest version of this file can be downloaded from
-http://sourceforge.net/projects/kdepimpi/
-Please choose there package/project/file:
-general Files for KDE/Pim
-MigrationHowTo_OL2KDE
-MigrationHowTo_OL2KDE.txt.zip
-
-
-This HowTo describes the process of migrating data ( contact and calendar data ) from Outlook 200X to the PIM programs of the KDE-Desktop-Environment.
-The PIM programs are KAdddressbook and KOrganizer, which may be used embedded in the Kontact PIM management framework.
-This HowTo describes version 1.9.3a of the migration tools.
-The migration tools are the platform independent versions of KAdddressbook and KOrganizer: KAdddressbook/Pi and KOrganizer/Pi.
-
-Content:
-
-1) How to start
-2) How to import pst files in Outlook
-3) Where to get the migration tools
-4) How to install the migration tools
-5) How to get the contact data out of Outlook200X
-6) How to get the calendar data out of Outlook200X
-7) How to import your contact data into Kontact
-8) How to import your calendar data into Kontact
-
-APPENDIX A) Problems and solutions when reading contact data
-APPENDIX B) Problems and solutions when reading calendar data
-
-****************************************
-1) How to start
-****************************************
-
-For the migration we need the actual Outlook 200X data, which Outlook stores in *.pst files.
-Then we need an installed version of Outlook 200X to access these  *.pst files.
-When we have an Outllook 200X running with all data accessable, we need the migration tools.
-
-If you have no Outlook200X installed please install the Outlook version, you need to a import your *.pst files.
-If you have an Outlook200X installed with no contact/calendar data available, and you have some  *.pst files please continue with: 2) How to import pst files in Outlook.
-If you have a running Outlook200X already with contact/calendar data available, please continue with: 3) Where to get the migration tools.
-
-
-****************************************
-2) How to import pst files in Outlook
-****************************************
-
-To open a local *.pst file in Outlook2003, choose menu:
-File - Open - Outlook Data File ...
-Now the data included in this file is shown 
-as folders of a newly added root folder in the Outlook folder view.
-This root folder is probably not accessable from
-the migration tools via OLE. 
-To access data stored in one of the subfolders,
-copy this subfolder to a root folder, 
-which can be accessed from the migration tools via OLE.
-(To know, which folder can be accessed, just perform 5.) or 6.) until
-you get the Oulook import dialog!)
-
-To copy it, right click on that subfolder and choose
-Copy "<subfoldername>"...
-in the popup menu.
-
-****************************************
-3) Where to get the migration tools
-****************************************
-
-The data migration is is performed with the Windows versions of KAdddressbook/Pi and KOrganizer/Pi.
-Pi stands for platform-independend - platform-independend because the same program is available for different platforms, like Windows, Linux desktop and Sharp-Zaurus PDA.
-Note: The Linux desktop versions of KOrganizer/Pi and KOrganizer/KDE-desktop are two different programs! You cannot use  KOrganizer/Pi together with, or embedded in, the KDE-desktop environment. The same is valid for KAdddressbook/Pi.
-
-The programs you need for the migration are: 
-a) KAdddressbook/Pi executeable + 2dlls + icons
-b) KOrganizer/Pi executeable + icons
-c) The Qt3 library qt-mt331.dll and the MSVC library msvcr71.dll and the MSVC library mfc71u.dll
-You can download all of them at:
-
-http://sourceforge.net/projects/kdepimpi/
-
-Download of a) and b)
-Please choose there package/project with name KDE/Pim
-(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=112604 )
-Choose there the topmost latest version and the files
-kapixxx-exe.zip
-kopixxx-exe.zip
-The latest version is currently ( 2004-07-13 ) 1.9.3a.
-Such that the files to download are
-kapi193a-exe.zip
-kopi193a-exe.zip
-
-To download c)
-Please choose there package/project/file:
-general Files for KDE/Pim
-Needed Windows Dlls
-kdepimdll.zip
-
-(Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=122438&release_id=256700 )
-Choose there the file:
-kdepimdll.zip
-
-Now you have downloaded the files
-
-kapi193a-exe.zip
-kopi193a-exe.zip
-kdepimdll.zip
-
-and we can continue to install the files, which is simply unzipping them.
-
-
-****************************************
-4) How to install the migration tools
-****************************************
-
-You have downloaded the files
- 
-kapi193a-exe.zip
-kopi193a-exe.zip
-kdepimdll.zip
-
-Unzip these files.
-Now choose an arbitrary installation directory, where to copy all the needed files together.
-You should have now the following files and the directory "kdepim" in the same directory:
-kopi.exe  
-kapi.exe  
-microkabc_dir.dll  
-microkabc_file.dll   
-msvcr71.dll
-mfc71u.dll
-qt-mt331.dll  
-ReadMich.txt
-kdepim (directory)
-
-The directory "kdepim" should contain subdirectories 
-kaddressbook  
-korganizer
-which itself contain some subdirectories with icons and help text.
-
-Now the migration tools are ready for use.
-
-
-NOTE AND HINT for performing migration on many workstations:
-Just burn the content of the installation dir on a CD.
-Then you can put the CD in every workstation and execute the migration tools from that CD directly.
-
-
-*************************************************************
-5) How to get the contact data out of Outlook200X
-*************************************************************
-
-Note: When accessing Outlook to read the data, it should not be possible, that there is any data lost in Outlook, because the progam accesses Outlook only Read-Only.
-
-You have the file
-kapi.exe  
-and the other needed files accessable on your workstation.
-
-Getting the contact data
-
-Please start kapi.exe.
-Choose menu:
-File - Import - Import from OL...
-You will get a dialog which shows all "Personal Folders" of Outlook.
-Choose the Contact Folder(s) you want to import and select them with a hook.
-(All other folder but the contact containing folders are shown, but disabled).
-(If the data you want to import is not stored in one of the shown folders,
-please read step 2.) and click on "close" ).
-Click the "import" button.
-Now Outlook asks you to allow access to the contact data.
-Select "Allow access" amd click "Yes" in this dialog.
-Now the importing is performed and KA/Pi will show a progress bar.
-After importing, KA/Pi shows a dialog, how much contacts are imported.
-If you press a second time "import" , already imported contacts are not imported again.
-After importing you can choose another "Contact Folder" to import or close the import dialog.
-Please close the import dialog.
-Now you see the imported contacts in KA/Pi on the left in the list view.
-Please verify, that the import was correct.
-About problems of mapping particular Outlook-data-fields to KAdressbook-data-fields see Appendix A).
-
-Choose menu:
-File - Save
-and close KA/Pi.
-Now you should have the contact data in the file std.vcf in your home directory in the path
-(YOURHOMEDIR)\kdepim\apps\kabc\std.vcf
-
-Copy that file to a moveable disk or memory stick or just copy it via network to the destination.
-Import that file into KAddressbook/Kontact via Import - Import vcard.
-Details about importing you can read at: 7) How to import your contact data into Kontact
-
-Now you have your Outlook200X contact data on the KDE desktop available and you are done with the migration of contacts.
-
-*************************************************************
-6) How to get the calendar data out of Outlook200X
-*************************************************************
-
-Note: When accessing Outlook to read the data, it should not be possible, that there is any data lost in Outlook, because the progam accesses Outlook only Read-Only.
-
-You have the file
-kopi.exe  
-and the other needed files accessable on your workstation.
-
-Getting the calendar data
-
-NOTE: Before extracting the calendar data, it is recommended to extract the contact data first.
-If you extract the contact data first, the identity (UID) of attendees of a meeting can be mapped correctly in the newly created appointments, such that you can access the attendee contact data later directly from KOrganizer.
-
-Please start kopi.exe.
-
-You will see a dialog, that you started KO/Pi for the first time and that the timezone configuration will be shown now. Confirm with "Ok".
-
-Now you will see the configuration dialog of KO/Pi.
-Please choose your timezone and adjust the daylight saving settings.
-The dialog shows defaults for CET (Central European Time), such that users located in central Europe simply can press "OK" in that dialog.
-(Note: Don't forget to set the timezone in KDE KOrganizer before importing data there. The timezone in KDE KOrganizer is set per default to UTC (GMT), that is -1h of CET).
-
-Now you will see the KO/Pi main window.
-Choose menu:
-File - Import from OL
-You will get a dialog which shows all "Personal Folders" of Outlook.
-Choose the Calendar Folder(s) you want to import and select them with a hook.
-(All other folder but the calendar data containing folders are shown, but disabled).
-(If the data you want to import is not stored in one of the shown folders,
-please read step 2.) and click on "close" ).
-Click the "import" button.
-Now Outllok asks you to allow access to the contact data.
-Select "Allow access" amd click "Yes" in this dialog.
-Now the importing is performed and KO/Pi will show a progress bar.
-After importing, KO/Pi shows a dialog, how much calendar items are imported.
-If you press a second time "import" , already imported calendar items are not imported again.
-After importing you can choose another "Calendar Folder" to import or close the import dialog.
-Please close the import dialog.
-Now you see the imported calendar items in KO/Pi.
-Please verify, that the import was correct.
-About problems of mapping particular Outlook-data-fields to KOrganizer-data-fields see Appendix B).
-Close KO/Pi - data will be saved automatically.
-
-Now you should have the calendar data in the file mycalendar.ics in your home directory in the path
-(YOURHOMEDIR)\kdepim\apps\korganizer\mycalendar.ics
-
-Copy that file to a moveable disk or memory stick or just copy it via network to the destination.
-Import that file into KOrganizer/Kontact.
-Details about importing your calendar data you can read at: 8) How to import your calendar data into Kontact.
-(Warning again: Don't forget to set the timezone in KDE KOrganizer before importing data there. The timezone in KDE KOrganizer is set per default to UTC (GMT), that is -1h of CET).
-Now you have your Outlook200X calendar data on the KDE desktop available and you are done with the migration.
-
-Hint:
-If you want to use KO/Pi and KA/Pi on your windows desktop, you should read all the help information available in the KO/Pi Help menu. One Highlight of KO/Pi is the easy syncing with another *.ics file.
-(Information about syncing available in the KO/Pi help menu).
-Another hint:
-KO/Pi + KA/Pi ( = KDE-Pim/Pi ) are available for the Sharp Zaurus PDA.
-Syncing data works for KO/Pi ( version 1.9.3) but not yet for KA/Pi.
-
-
-*************************************************************
-7) How to import your contact data into Kontact
-*************************************************************
-
-We want to import and upload our contacts to a Kolab server.
-You should have access to a properly configured Kolab client.
-This Kolab client is Kontact in KDE.
-Make sure, you have the needed IMAP resources configured in KAddressbook.
-To configure IMAP resources, you should do:
-
-   Open KDE control center, choose there
-   KDE Components - KDE Resource Configuration
-   Choose there:
-   Resources: contact
-   and then:
-   Add...
-   IMAP
-
-Now start Kontact and select the Contacts icon on the left side.
-Choose menu: 
-File... - Import - Import VCard...
-Select the imap resource as destination of the import
-and choose the file to import.
-Now the contacts should be imported and you are done.
-
-Don't forget to sync the IMAP account to upload to contacts to the server.
-
-*************************************************************
-8) How to import your calendar data into Kontact
-*************************************************************
-
-We want to import and upload our calendar data to a Kolab server.
-You should have access to a properly configured Kolab client.
-This Kolab client is Kontact in KDE.
-Make sure, you have the needed IMAP resources configured in KOrganizer.
-To configure IMAP resources, you should do:
-
-   Open KDE control center, choose there
-   KDE Components - KDE Resource Configuration
-   Choose there:
-   Resources: calendar
-   and then:
-   Add...
-   Calendar on IMAP-server via KMail
-
-Now start Kontact and select the Calendar icon on the left side.
-Choose menu: 
-File... - Import - Merge Calendar...
-Select the imap resource as destination of the import
-and choose the file to import.
-Now the calendar data should be imported and you are done.
-
-Don't forget to sync the IMAP account to upload the calendar data to the server.
-
-*************************************************************
-APPENDIX A) Problems and solutions when reading contact data
-*************************************************************
-
-All data, which can be displayed and accessed in KAddressbook is imported from Outlook.
-In Outlook you can assign an attribute "This is the mailing address" to one of the addresses.
-This address shows up in KAddressbook twice.
-The first time with the original attribute from Outlook ( e.g. "work" for "business" in OL ).
-The second time with the  attribute "postal".
-
-All telephone numbers of OL are imported.
-OL offers special case telephone numbers, like "Assistant", which have no counterpart in KAdressbook.
-In that case, the imported number has special combined attributes in KAddressbook.
-Here is the mapping of types in OL to attributes in KA:
-
-OL type                 Attributes in KA
-
-Assistant               Work + Voice
-Business                Work
-Business2               Work
-BusinessFax             Work + Fax
-Car                     Car
-Home                    Home 
-Home2                   Home
-HomeFax                 Home + Fax 
-ISDN                    Isdn 
-Mobile                  Cell (displayed as Mobile Phone)
-OtherFax                Fax 
-OtherTelephone          Voice
-Pager                   Pager
-PrimaryTelephone        Pref ( displayed as typeless, with attribute preferred )
-TTYTDD                  Modem
-Telex                   Fax + Bbs (Bbs displayed as MailBox - not very senseful, sorry ...)
-CompanyMain             Work + Pref
-Radio                   Video 
-Callback                Voice + Pref
- 
-Some mapping may not be very senseful, but it helps to identify the original OL types.
-
-
-*************************************************************
-APPENDIX B) Problems and solutions when reading calendar data
-*************************************************************
-
-Almost all data, which can be displayed and accessed in KOrganizer is imported from Outlook.
-Attachments of appointments are not imported.
-KOrganizer may crash, when reading some kinds of attachments.
-These may be changed in future versions.
-
-Attendee lists of meetings and their state are imported in KOrganizer.
-
-A problem is importing some kinds of recurring events:
-
-First problem:
-OL offers a recurrence like
-- Yearly recurrence, every second Tuesday of July.
-KOrganizer ( in versions < 3.3.0 ) does not offer that kind of recurrence.
-Such that  
-"Yearly recurrence, every second Tuesday of July." 
-is converted to
-"Monthly recurrence, every 12. month, second Tuesday in month, StartMonth = July."
-which can be edited in KO.
-
-Second problem:
-OL offers an exception in a recurrence with other data/time.
-KO offers only an exception in a recurrence , where the exception is deleted from the row of all occurences.
-Such that  
-"Recurring event with exception, that  date XX should be at date YY" 
-in OL is converted to  two events in KO:
-"Recurring event with exception, that  date XX is not included" 
-"Non-recurring event at date YY with same data like the recurring event (e.g. Summary, location, attendee list, ...)"
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