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authorzautrix <zautrix>2004-12-04 21:01:09 (UTC)
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1Version 1.0.0 1Version 1.0.0
2The latest version of this file can be downloaded from 2The latest version of this file can be downloaded from
3http://sourceforge.net/projects/kdepimpi/ 3http://sourceforge.net/projects/kdepimpi/
4Please choose there package/project/file: 4Please choose there package/project/file:
5general Files for KDE/Pim 5general Files for KDE/Pim
6MigrationHowTo_OL2KDE 6MigrationHowTo_OL2KDE
7MigrationHowTo_OL2Kolab.txt.zip 7MigrationHowTo_OL2Kolab.txt.zip
8 8
9 9
10This HowTo describes the process of migrating data 10This HowTo describes the process of migrating data
11( emails, contacts and calendar data ) 11( emails, contacts and calendar data )
12from Outlook 98/200X (TM) to a Kolab server. 12from Outlook 98/200X (TM) to a Kolab server.
13We will call Outlook as OL in this document. 13We will call Outlook as OL in this document.
14You will need an IMAP server for migrating emails. 14You will need an IMAP server for migrating emails.
15The Kolab server is an IMAP server. 15The Kolab server is an IMAP server.
16We will describe how the PIM data ( contact and calendar data ) 16We will describe how the PIM data ( contact and calendar data )
17of OL can be migrated using the Toltec (TM) connector. 17of OL can be migrated using the Toltec (TM) connector.
18Migration of the OL contact and calendar data to KDE 18Migration of the OL contact and calendar data to KDE
19(and using the Kolab server from KDE with the KDE Groupware client Kontact) 19(and using the Kolab server from KDE with the KDE Groupware client Kontact)
20can be done without using the Toltec Outlook connector. 20can be done without using the Toltec Outlook connector.
21It can be done by using migration tools. 21It can be done by using migration tools.
22You can found the HowTo using the migration tools on 22You can found the HowTo using the migration tools on
23http://sourceforge.net/projects/kdepimpi/ 23http://sourceforge.net/projects/kdepimpi/
24Please choose there package/project/file: 24Please choose there package/project/file:
25general Files for KDE/Pim 25general Files for KDE/Pim
26MigrationHowTo_OL2KDE 26MigrationHowTo_OL2KDE
27MigrationHowTo_OL2KDE.txt.zip 27MigrationHowTo_OL2KDE.txt.zip
28 28
29Content: 29Content:
30 30
311) How to start 311) How to start
322) How to import pst files in Outlook 322) How to import pst files in Outlook
333) Choose the migration strategie 333) Choose the migration strategie
344) How to copy the contact data in OL to the Kolab server. 344) How to copy the contact data in OL to the Kolab server.
355) How to copy the calendar data in OL to the Kolab server. 355) How to copy the calendar data in OL to the Kolab server.
366) How to copy the email in OL to the Kolab server. 366) How to copy the email in OL to the Kolab server.
37 37
38**************************************** 38****************************************
391) How to start 391) How to start
40**************************************** 40****************************************
41 41
42For the migration we need the actual OL data, which Outlook stores in *.pst files. 42For the migration we need the actual OL data, which Outlook stores in *.pst files.
43Then we need an installed version of OL to access these *.pst files. 43Then we need an installed version of OL to access these *.pst files.
44 44
45We assume, that we have an OL version installed that manages emails, contacts and calendar data. 45We assume, that we have an OL version installed that manages emails, contacts and calendar data.
46 46
47If you have no OL installed please install the Outlook version, you need to a import your *.pst files. 47If you have no OL installed please install the Outlook version, you need to a import your *.pst files.
48If you have an OL installed with no email/contact/calendar data available, and you have some *.pst files please continue with: 2) How to import pst files in Outlook. 48If you have an OL installed with no email/contact/calendar data available, and you have some *.pst files please continue with: 2) How to import pst files in Outlook.
49If you have a running Outlook200X already with contact/calendar data available, 49If you have a running Outlook200X already with contact/calendar data available,
50please continue with: 3) Choose the migration strategie. 50please continue with: 3) Choose the migration strategie.
51 51
52**************************************** 52****************************************
532) How to import pst files in Outlook 532) How to import pst files in Outlook
54**************************************** 54****************************************
55 55
56To open a local *.pst file in Outlook2003, choose menu: 56To open a local *.pst file in Outlook2003, choose menu:
57File - Open - Outlook Data File ... 57File - Open - Outlook Data File ...
58Now the data included in this file is shown 58Now the data included in this file is shown
59as folders of a newly added root folder in the Outlook folder view. 59as folders of a newly added root folder in the Outlook folder view.
60This root folder is probably not accessable from 60This root folder is probably not accessable from
61the migration tools via OLE. 61the migration tools via OLE.
62To access data stored in one of the subfolders, 62To access data stored in one of the subfolders,
63copy this subfolder to a root folder, 63copy this subfolder to a root folder,
64which can be accessed from the migration tools via OLE. 64which can be accessed from the migration tools via OLE.
65(To know, which folder can be accessed, just perform 5.) or 6.) until 65(To know, which folder can be accessed, just perform 5.) or 6.) until
66you get the Oulook import dialog!) 66you get the Oulook import dialog!)
67 67
68To copy it, right click on that subfolder and choose 68To copy it, right click on that subfolder and choose
69Copy "<subfoldername>"... 69Copy "<subfoldername>"...
70in the popup menu. 70in the popup menu.
71 71
72**************************************** 72****************************************
733) Choose the migration strategie 733) Choose the migration strategie
74**************************************** 74****************************************
75 75
76We assume, that we have an OL version installed that manages emails, contact and calendar data. 76We assume, that we have an OL version installed that manages emails, contact and calendar data.
77 77
78The goal is it to get the emails, contacts and calendar data of OL on a Kolab server. 78The goal is it to get the emails, contacts and calendar data of OL on a Kolab server.
79 79
80After having the data on the Kolab server, we have two choices: 80After having the data on the Kolab server, we have two choices:
81 81
82(A) Accessing the server from KDE with the KDE-Kolab Client Kontact. 82(A) Accessing the server from KDE with the KDE-Kolab Client Kontact.
83(B) Accessing the server from Windows XP Outlook 2003 with Toltec Connector. 83(B) Accessing the server from Windows XP Outlook 2003 with Toltec Connector.
84 84
85Such that do have two strategies for the migration: 85Such that do have two strategies for the migration:
86 86
87 (i) 87 (i)
88 Use the Toltec Connector for migrating the contact 88 Use the Toltec Connector for migrating the contact
89 and calendar data. 89 and calendar data.
90 Moving the email in OL to the Kolab server. 90 Moving the email in OL to the Kolab server.
91 91
92 This can be used for (A) and (B). 92 This can be used for (A) and (B).
93 Doing this for (A) might involve installing 93 Doing this for (A) might involve installing
94 the Toltec Connector on the source platform 94 the Toltec Connector on the source platform
95 syncing everything freshly on the Kolab Server and then 95 syncing everything freshly on the Kolab Server and then
96 just continue using the KDE client on the new data. 96 just continue using the KDE client on the new data.
97 97
98 (ii) 98 (ii)
99 Use the migration tools for migrating the contact 99 Use the migration tools for migrating the contact
100 and calendar data. 100 and calendar data.
101 Moving the email in OL to the Kolab server. 101 Moving the email in OL to the Kolab server.
102 102
103 Doing this for (A), there is no need to install the 103 Doing this for (A), there is no need to install the
104 Toltec Connector on the source platform. 104 Toltec Connector on the source platform.
105 105
106 106
107 107
108 *** Choosing (A) and (ii) 108 *** Choosing (A) and (ii)
109 109
110If you choose (A) and (ii), please read 110If you choose (A) and (ii), please read
1116) How to copy the email in OL to the Kolab server. 1116) How to copy the email in OL to the Kolab server.
112You can found the HowTo using the migration tools on 112You can found the HowTo using the migration tools on
113http://sourceforge.net/projects/kdepimpi/ 113http://sourceforge.net/projects/kdepimpi/
114Please choose there package/project/file: 114Please choose there package/project/file:
115general Files for KDE/Pim 115general Files for KDE/Pim
116MigrationHowTo_OL2KDE 116MigrationHowTo_OL2KDE
117MigrationHowTo_OL2KDE.txt.zip 117MigrationHowTo_OL2KDE.txt.zip
118 118
119 *** Choosing (B) and (i) or 119 *** Choosing (B) and (i) or
120 (A) and (i) 120 (A) and (i)
121 121
122If you choose (B) and (i) or if you choose (A) and (i), 122If you choose (B) and (i) or if you choose (A) and (i),
123please upgrade to QL XP and install the 123please upgrade to QL XP and install the
124Toltec Connector. After that, please read 124Toltec Connector. After that, please read
1254) How to copy the contact data in OL to the Kolab server. 1254) How to copy the contact data in OL to the Kolab server.
1265) How to copy the calendar data in OL to the Kolab server. 1265) How to copy the calendar data in OL to the Kolab server.
1276) How to copy the email in OL to the Kolab server. 1276) How to copy the email in OL to the Kolab server.
128 128
129 129
130************************************************************ 130************************************************************
1314) How to copy the contact data in OL to the Kolab server. 1314) How to copy the contact data in OL to the Kolab server.
132************************************************************ 132************************************************************
133 133
134We assume that you have the Toltec Connector installed and that 134We assume that you have the Toltec Connector installed and that
135you have configured it to access the Kolab server. 135you have configured it to access the Kolab server.
136 136
137Select the contacts you want to copy. 137Select the contacts you want to copy.
138If you want to select all contacts of a folder, 138If you want to select all contacts of a folder,
139select the topleft entry, scroll to the right, 139select the topleft entry, scroll to the right,
140hold the SHIFT key down and click on the rightbottom entry. 140hold the SHIFT key down and click on the rightbottom entry.
141Now all contact of the folder should be selected. 141Now all contact of the folder should be selected.
142Now choose 142Now choose
143Menu: Edit - Copy to folder. 143Menu: Edit - Copy to folder.
144Choose your destination folder in the Toltec Connector folder and click OK. 144Choose your destination folder in the Toltec Connector folder and click OK.
145 145
146After that, sync your Toltec Connector folder with the server. 146After that, sync your Toltec Connector folder with the server.
147 147
148 148
149************************************************************ 149************************************************************
1505) How to copy the calendar data in OL to the Kolab server. 1505) How to copy the calendar data in OL to the Kolab server.
151************************************************************ 151************************************************************
152 152
153We assume that you have the Toltec Connector installed and that 153We assume that you have the Toltec Connector installed and that
154you have configured it to access the Kolab server. 154you have configured it to access the Kolab server.
155Select the calendar folder you want to copy to the server. 155Select the calendar folder you want to copy to the server.
156Right click on it - a popup menu pops up. 156Right click on it - a popup menu pops up.
157Choose "Advanced find" in this menu. 157Choose "Advanced find" in this menu.
158An "Advanced find" dialog pops up. Fill out nothing in this dialog, 158An "Advanced find" dialog pops up. Fill out nothing in this dialog,
159click on the button "Find now". 159click on the button "Find now".
160As the search result, you will get all entries of that folder. 160As the search result, you will get all entries of that folder.
161Select now the calendar data, you want to copy. 161Select now the calendar data, you want to copy.
162If you want to select all calendar data of this folder, 162If you want to select all calendar data of this folder,
163select the topmost entry, scroll to the bottom, 163select the topmost entry, scroll to the bottom,
164hold the SHIFT key down and click on the bottom entry. 164hold the SHIFT key down and click on the bottom entry.
165Now all contact of the folder should be selected. 165Now all contact of the folder should be selected.
166Now choose in the "Advanced find" dialog the 166Now choose in the "Advanced find" dialog the
167Menu: Edit - Copy to folder. 167Menu: Edit - Copy to folder.
168Choose your destination folder in the Toltec Connector folder and click OK. 168Choose your destination folder in the Toltec Connector folder and click OK.
169 169
170After that, sync your Toltec Connector folder with the server. 170After that, sync your Toltec Connector folder with the server.
171 171
172 172
173************************************************************ 173************************************************************
1746) How to copy the email in OL to the Kolab server. 1746) How to copy the email in OL to the Kolab server.
175************************************************************ 175************************************************************
176 176
177Note: 177Note:
178There is no need to have the Toltec Connector installed to move/copy 178There is no need to have the Toltec Connector installed to move/copy
179mails with Outlook to an IMAP server. 179mails with Outlook to an IMAP server.
180 180
181We assume that there is already the IMAP account on the Kolab server 181We assume that there is already the IMAP account on the Kolab server
182configured in OL. 182configured in OL.
183You will see there a folder Inbox. (And maybe other folders). 183You will see there a folder Inbox. (And maybe other folders).
184These folder may contain the subfolders "Calendar", "Tasks", "Journal" and Notes. 184These folder may contain the subfolders "Calendar", "Tasks", "Journal" and Notes.
185These folders are used by the Kolab Groupware client, 185These folders are used by the Kolab Groupware client,
186DO NOT COPY ordinary emails to this folders! 186DO NOT COPY ordinary emails to this folders!
187 187
188If you do not want to copy your emails in the "Inbox", 188If you do not want to copy your emails in the "Inbox",
189please create another folder on the server. 189please create another folder on the server.
190 190
191Now select your folder with the emails, you want to copy. 191Now select your folder with the emails, you want to copy.
192 192
193Select there the emails, you want to copy. 193Select there the emails, you want to copy.
194If you want to select all emails of this folder, 194If you want to select all emails of this folder,
195select the topmost entry, scroll to the bottom, 195select the topmost entry, scroll to the bottom,
196hold the SHIFT key down and click on the bottom entry. 196hold the SHIFT key down and click on the bottom entry.
197Now all emails of the folder should be selected. 197Now all emails of the folder should be selected.
198Now choose the 198Now choose the
199Menu: Edit - Copy to folder. 199Menu: Edit - Copy to folder.
200Choose your destination folder in the IMAP Kolab server account and click on OK. 200Choose your destination folder in the IMAP Kolab server account and click on OK.
201After that, sync your IMAP Kolab server account with the server. 201After that, sync your IMAP Kolab server account with the server.
202 202
203 203